AI and Publication Ethics

Publication Ethics

This journal follows guidelines from Committee on Publication Ethics (COPE) and the International Committee for Medical Journal Editors (ICMJE) in facing all aspects of publication ethics and, in particular, how to handle cases of research and publication misconduct.

All studies must be conducted to a high ethical standard and must adhere to local regulations and standards for gaining scrutiny and approval. The work described in your article must have been carried out in accordance with The Code of Ethics of the World Medical Association (Declaration of Helsinki) for experiments involving humans; EC Directive 86/609/EEC for animal experiments. 

Jurnal Keterapian Fisik adapts COPE to meet a high-quality standard of ethics for publisher, editors, authors, and reviewers. As an essential issue, publication ethics needs to be explained clearly to improve the quality of the research worldwide. In this part, we explain the standard for editors, authors, and reviewers. In addition, the publisher doesn't have right to interfere with the integrity of the contents and only support to publish in a timely manner.
 

For Editors

  1. Editors should be responsible for every article published in Jurnal Empathy.
  2. Editors should help authors to follow the instruction for the author that we adopt from ICMJE.
  3. The editors may communicate with other editors or reviewers in making the final decision.
  4. An editor has to evaluate the manuscript objectively for publication, judging each on its quality without looking to nationality, ethnicity, political beliefs, race, religion, gender, seniority, or institutional affiliation of the authors. He/she should decline his/her assignment when there is a potential for conflict of interest.
  5. Editors need to ensure the document sent to the reviewer does not contain the information of the author, vice versa.
  6. Editors’ decision should be informed to authors accompanied by reviewers’ comments unless they contain offensive or libelous remarks.
  7. Editors should respect requests from authors that an individual should not review the submission if these are well-reasoned and practicable.
  8. Editors and all staffs should guarantee the confidentiality of the submitted manuscript.
  9. Editors will be guided by COPE flowcharts if there is a suspected misconduct or disputed authorship.

 For Reviewers

  1. Reviewers need to comment on ethical questions and possible research and publication misconduct.
  2. Reviewers will do the work in a timely manner and should notify the editor if they can not complete the work.
  3. Reviewers need to keep the confidentiality of the manuscript.
  4. Reviewers should not accept to review the manuscripts in which there is a potential conflict of interest between them and any of the authors.

For Authors

  1. Author(s) affirm that the material has not been previously published and that they have not trans­ferred elsewhere any rights to the article.
  2. Author(s) should ensure the originality of the work and they have properly cited others’ work in accordance with the references format.
  3. Author(s) should not engage in plagiarism nor self-plagiarism.
  4. Author(s) should ensure that they follow the authorship criteria that are taken from ICMJE that is explained in instruction for the author of Jurnal Empathy.
  5. The author(s) haven’t suggested any personal information that may make the identity of the patient recognizable in any forms of description part, photograph or pedigree. When the photographs of the patient were essential and indispensable as scientific information, the author(s) have received the consent in written form and have clearly stated it.
  6. In case of experimenting on human, the authors have certified that the process of the research is in accordance with ethical standards of Helsinki declaration, domestic and foreign committees that preside over human experi­ment. If any doubts are raised whether the research was proceeded in accordance with the declaration, the authors should explain it. In case of experimenting on animals, the authors have certified that the authors had followed the domestic and foreign guideline related to the experiment of animals in a laboratory.
  7. Author(s) should give the editor the data and details of the work if there are suspicions of data falsification or fabrication.
  8. Authors of the journal should clarify everything that may cause a conflict of interests such as work, research expenses, consul­tant expenses, and intellectual property on the document of ICMJE form disclosure.

 

Artificial Intelligence (AI) Use Policy

The journal stipulates that the use of Generative AI and artificial intelligence-based technologies in the preparation of scientific articles must be limited, transparent and responsible. The use of such technologies must not replace the author’s role in generating scientific ideas, conducting analysis, making academic decisions and taking responsibility for the content of the article.

Guidelines for Authors

a. The use of Generative AI is permitted to assist with linguistic aspects, such as checking grammar, spelling, sentence structure, translation, and improving the readability of the manuscript.

b. The development of the scientific substance of the article must still originate from the author. Generative AI must not be used as the primary source in designing research objectives, formulating hypotheses, constructing theoretical frameworks, determining methods, interpreting data, compiling research results, or drawing conclusions.

c. Authors are obliged to carry out a thorough verification of all information obtained with the assistance of Generative AI. Information that cannot be verified must not be included in the article.

d. References, quotations, bibliographic data, authors’ names, article titles, and scientific information generated by Generative AI must be verified using reliable academic sources.

e. The use of Generative AI that contributes to the article preparation process must be disclosed transparently to the journal. Authors must specify the tools used and explain their functions.

f. A declaration of Generative AI use does not diminish the author’s responsibility for the entire content of the article. Authors remain responsible for the accuracy, originality, validity and integrity of the scientific work.

g. Generative AI may not be listed as an author, co-author or contributor with authorial status.

h. Authors are not permitted to use Generative AI to create research data, alter research results, manipulate findings, fabricate references, or generate information that does not originate from the actual research process.

i. The use of Generative AI to create images, graphs, illustrations or visual material is not permitted if such use alters, adds to, omits or obscures information relating to the research data.

j. Where AI-based technology forms part of the research methodology, its use must be fully described in the Methods section, including the tools or systems used, the purpose of their use, and the relevant procedures.

k. Authors must ensure that the use of AI technology does not result in copyright infringement, plagiarism, infringement of third-party rights, or the unauthorised use of material.

l. Confidential information, personal data, participant data, unpublished documents, and protected research material must not be fed into AI systems that are capable of storing or using such information beyond the authors’ control.

Guidelines for Reviewers

a. Manuscripts received for review are confidential documents and must only be used for the purposes of the peer review process.

b. Reviewers are prohibited from uploading all or part of the manuscript’s content into Generative AI or any other AI system.

c. Generative AI must not be used to create, compose, translate, amend or refine peer review reports.

d. Assessments of the scientific quality, methodology, novelty, interpretation and contribution of an article must be based on the reviewer’s academic judgement.

e. Reviewers bear full responsibility for the content of the recommendations and comments submitted to the editor.

 Guidelines for Editors

a. Editors must maintain the confidentiality of all manuscripts, data, authors’ identities, reviewers’ reports and editorial communications.

b. The contents of manuscripts or editorial documents of a confidential nature must not be fed into Generative AI or external AI systems.

c. Editorial decisions must not be delegated to AI systems. Decisions regarding publication must be based on academic evaluation and the editor’s professional judgement.

d. Editors are responsible for ensuring that the use of AI technology in the editorial process does not compromise the objectivity, confidentiality, and integrity of the publication process.

e. Editors may request clarification from authors if there are indications of Generative AI use that is inconsistent with the journal’s policy.

f. Allegations of AI use relating to data fabrication, manipulation of results, plagiarism, or other breaches of publication ethics may be addressed through the applicable publication ethics procedures.

Declaration of the Use of Generative AI

a. If the author has used Generative AI in the preparation of the article, a declaration of its use must be included in the section specified by the journal.

Example statement:

“The author used [name of tool] during the manuscript preparation process to assist with [explain the purpose of use]. This technology was used as an aid and does not replace the author’s scientific assessment and decision-making processes. The author has reviewed all sections of the manuscript and is responsible for the accuracy, originality and integrity of the article.”

b. The use of Generative AI that is not reported or does not comply with the journal’s guidelines may be taken into account during the editorial process and may be addressed in accordance with the applicable publication ethics policy.

 

Allegations of Research Misconduct

The Empathy Journal is committed to upholding scientific integrity and publication ethics throughout the entire process of publishing articles on community service in the field of health and related disciplines. Alleged violations of research and publication ethics—including data fabrication, data falsification, plagiarism, duplicate publication, manipulation of authorship, and misuse of materials or results from others’ work—will be handled seriously and objectively.

Any alleged violation may be reported to the journal editor, accompanied by sufficient information and supporting evidence. The editor will conduct an initial review to assess the credibility of the report and determine the necessary follow-up steps. If necessary, the editor may request clarification from the author, contact the relevant institution, or consult with the appropriate authorities, depending on the nature and severity of the alleged violation.

Authors are given the opportunity to provide an explanation and response to the allegations raised. The entire handling process is conducted fairly, confidentially, and without bias, while protecting the rights of all parties involved.

If a violation is proven, Empathy Journal may take appropriate action, including requesting manuscript revisions, rejecting the manuscript, postponing the publication process, publishing a correction or retraction of a published article, and reporting the findings to relevant institutions if necessary.

The handling of alleged violations is guided by the principles of scientific publication integrity and the relevant guidelines of the Committee on Publication Ethics (COPE). Jurnal Empathy strives to ensure that every decision is based on evidence, transparent procedures, and the principle of fairness.

 

Conflict of Interest

The Empathy Journal is committed to maintaining transparency, objectivity, and integrity in the scientific publication process. All authors, editors, and reviewers are required to disclose any potential conflicts of interest that may influence or be perceived as influencing the evaluation, implementation, or reporting of community service activities.

Conflicts of interest may include financial relationships, employment, institutional affiliations, personal relationships, professional interests, or other forms of relationships that could potentially influence objectivity and independence in the publication process.

Authors must declare the presence or absence of conflicts of interest when submitting a manuscript. If a conflict of interest exists, authors must transparently explain the form and nature of the conflict. Funding sources and the role of funders in the planning, implementation, evaluation, and reporting of activities must also be disclosed when relevant.

Editors and reviewers are required to disclose potential conflicts of interest to the journal’s editorial board. Individuals with conflicts of interest that could compromise the objectivity of the review process must recuse themselves from handling or reviewing the relevant manuscript.

The Empathy Journal will assess any reported conflicts of interest and take the necessary steps to maintain the objectivity and integrity of the editorial process. Failure to disclose relevant conflicts of interest may serve as grounds for requesting clarification, rejecting a manuscript, or taking corrective action against a published article in accordance with the journal’s publication ethics policy.